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Constitution | Wolfpack Book Of War

The Wolfpack Constitution




Belegarth Medieval Combat Society – Bloomington-Normal Chapter

Illinois State University Medieval Combat Club



These are the Laws of the Jungle

As old and as true as the sky

The wolf that shall keep it will prosper

The wolf that shall break it must die


As the ivy that coils a tree trunk

So our law runs forward and back

The strength of the PACK is the WOLF

And the strength of the WOLF is the PACK





            The Purpose of this para-athletic group is to have fun safely by recreating historic medieval combat with padded hand-to-hand weapons.  We will practice weekly, compete with other fighting groups, attend national events, and bring glory to the Wolfpack.



            1. Policy Meetings of Wolfpack occur as needed and are held outside of regular meeting times (preferably right before or right after practice).

            2.  At policy meetings, grievances and proposals for creating or modifying rules are heard.

            3.  Both the pro and con sides of the argument must be heard before a decision can be taken.

            4.  Wolfpack members must be informed of a policy meeting at least two weeks in advance.  The meeting must be held at a reasonable time and location.

            5.  A new rule can be added by a simple majority (51+ %) of members present.

            6.  A policy can be changed or dropped by a ¾ majority of members present.

            7.  Rules and policies may be created, altered, or dropped at any point in the season. 



I.  Membership

  1.  The club is open to and welcomes any and all members within 50 miles of Bloomington-Normal who are fifteen or older.

  2.  People who live outside the 50-mile radius (and are not members of other realms) can become members of Wolfpack under the following conditions:

            A.  They must be voted in as full members by a simple majority of voting members present at an official club meeting

            B.  Distant members can only vote on Wolfpack issues if they continue to attend Wolfpack practices at least twice a month.

  3.  Potential members under the age of 18 must have a parent signed waiver that has been notarized by a certified notary of the public.

  4.  Each member who attends for more than eight consecutive meetings are strongly suggested to build or purchase their own weapons and wear minimal garb.

  5.  Any person who attends practice for six weeks (or twelve meetings), clearly understands the rules, and has paid dues is considered a full member with voting rights in official Wolfpack elections.

  6.  Garb and battle names are not required, but strongly encouraged.

  7.  Full members of Wolfpack are required to fight with Wolfpack during realm battles 50% of the time.  Failure to fight with Wolfpack can result in a removal of Wolfpack political rights full member status by a ¾ vote of club members.


II. Meetings

  1.  It is the responsibility of the Warlord to arrange meetings and contact its members.

  2.  The Combat Club shall meet at least once a week for at least one hour.

  3.  Which days the club will practice is largely determined by the member’s schedule.

  4.  The order of business for a typical practice is as follows:

            a. Warm up exercises (strongly recommended).

            b. Combat practice, training, and dueling for the first half hour.

            c. Announcements (grievances or suggestions may be presented during this time).

            d. A club vote will be taken on any policy amendments or grievances if necessary. 

            e. Group battles

  5.  The club shall fight outdoors in early fall and late spring.

  6.  During times when it is too cold to fight outside, it is the responsibility of the Warlord to secure an indoor meeting place to fight at least once per week, if the club wishes to fighting through the winter season.

  7.  During the winter months, fighting outdoors is optional, unofficial, and weather permitting.

  8.  If the Club decides not to continue into the winter, officer elections are held for the next semester, and the club activities are suspended for the duration.


III. Combat Rules

  1.  The combat rules and most weapons design rules for Wolfpack will be based on an edited version of the Belegarth Book of War (BoW), revised for Wolfpack’s own purposes.  They will be kept in a document separate from this constitution.

  2.  If a change is made in the BoW, it is assumed that Wolfpack will follow the change, unless it is specifically voted down.  Only a simple majority (51%) is required to vote down changes to the BoW if done before October 1st of the present year.


IV. Combat Safety

Safety first, playability second, and realism third.  Safety is the first rule, always.  We are here to have fun, not hurt each other.  All combat will be conducted in an honorable manner of fair play, common sense, and good sportsmanship.

  1.  The head and neck are illegal targets to anything but yellow and white weapons. 

       Repeated violations of this rule are grounds for expulsion.

  2.  Anyone who is suspected of being intoxicated will not be allowed to fight under ANY circumstances.

  3.  Never attack spectators, bystanders, or other non-combatants for any reason.  This is grounds for expulsion.

  4.  If you are killed, drop your weapons, yell dead, and fall down (safety permitting).  If you walk off the field, hold your weapons above your head so other fighters know you are dead.

  5.  Do not hit someone intentionally that is already “dead”.  This is illegal and can result in suspension from a battle, practice, or event.

  6.  No “playing dead”.  If asked, you must tell the truth about whether or not you are dead or alive.  Whatever condition you say becomes your condition. 

  7.  Warm up exercises are not required but are encouraged.  The first half-hour of all club sessions will be spent in warm up, training, and dueling.


  8.  A “hold” is called in the event of an injury on the field or in order to prevent injury from happening.  If you or another person get hurt, call “HOLD!” and an officer or marshal will assist you.  Do not call a hold to tie your shoe, pick up a weapon, or for any reason not related to safety.

  9.  All combat stops instantly if a hold is called and every combatant must take a knee.  This overrides all other factors.  No movement or changing of weapons or positioning is permitted.

  10.  If you are backed into a tree, corner, picnic table, or other unsafe area, ask to be able to extricate yourself.  If necessary, call a hold. 

  11.  An officer or marshal must investigate a called “hold”, and give the call for combat to resume.

  12.  ONLY an officer or marshal can call “LAY ON” after a “hold” to resume combat.

  13.  Unnecessary Roughness:  Fighters should strive not to be any rougher than necessary during combat.  Those who are identified as using excessive force will be disciplined in accordance with their violation, from push-ups to suspension from several battles to expulsion.  Examples of unnecessary roughness include (but are not limited to):

            a. Excessively strong hits from behind.

            b. Shield bashing with excessive force.

            c. Failure to control swings based on target.

            d. Intentional head shots.

            e. repeated strikes to obviously dead fighters

The marshal or officer on duty may assign push-ups or warnings at their discretion.  (Battle: Section V: Consequences of Breaking Rules)


V. Consequences of Breaking Rules

  1.  Disputes are always to be taken to the officers or marshal on duty for arbitration.

  2.  If a dispute between members leads to a fight, both parties can be expelled.  No one is to raise a fist with the serious intention of hitting another person.  This is a strict rule and not subject to the punishment progression outlined below:

            a. First Violation (one day):  Member gets reminder and warning

            b. Second Violation (one day):  Member is asked to sit out of determined number of battles (1, 2, etc.).

            c. Third Violation (one day):  Member sent home for the rest of the day.

            d. Members who are sent home twice in the same semester can be expelled from the club.

e. Any marshal or officer has the power, at least temporarily, to rule arbitrarily on any issue where safety is involved.

            f. Only officers and Marshals have the authority to punish offenders.  A member can only lodge a complaint.  In all cases, the officers have the final say.

NOTE:  All officers present must agree to initiate these measures. (Battle: Section V: Consequences of Breaking Rules; 2c,d.).

Violations are as follows but not limited to:

            a. Using a weapon that is known to be unsafe.

            b. repeatedly not taking hits.

            c. using a weapon improperly (hitting with hilt, shaft, etc.).

            d. intentionally breaking/throwing a weapon out of anger.

            e. intentionally violating any rule or practice of the club.


VI. Weapon Safety

  1.  No weapon that is unsafe (as defined by Belegarth standards and the officer’s discretion) will be allowed in combat.

  2.  A weapon with a duct tape “X” or a Wolfpack “Failed” sticker on it is broken.  Do not use it.

  3.  NEVER intentionally hit someone with the handle of a sword or shaft of a weapon.

  4.  NEVER intentionally throw a weapon that is not yellow or white.

  5.  Missile weapons are not allowed on the field after dark (determined by a Marshal/Officer).

  6.  All new weapons must be approved by a qualified weapon checker before it can be used.  Officers have the final say on weapon safety.

  7.  Marshals will check all missile weapons before every practice.

  8.  No weapon will be used unless the maker is willing to be hit with it by all three officers.

  9.  Weapons are to be checked the first practice of every month for safety, weight, and regulations as stipulated in the Belegarth BoW.


VII. Marshals

  1.  A Marshal acts as the referee on the field of battle.  At least one marshal is required for any field battle at the officer’s discretion.  Any combat ruling a Marshal makes during a battle is FINAL.

  2.  Marshals wear yellow tunics during battles to mark them as non-combatants.

  3.  Marshals judge duels, oversee battles, determine weapon safety, and enforce the conduct rules.

  4.  A marshal must pass a weapon as safe.  Officers always have the final say on weapon safety.

  5.  Marshals are appointed by the officers.

  6.  The requirements to be a marshal are:

            a. Being a club member for 1 year/2 semesters/32 weeks.

            b. Being able to recite all the basic combat rules.

            c. Pass an oral quiz about rules details.

            d. Know enough about building weapons to tell if a weapon is safe.



VIII. Fighting Units

  1.  Each new unit formed within the realm of Wolfpack should submit a declaration of existence to the officers.  It is encouraged for each unit to have a standard or coat-of-arms, but not required.

  2.  A unit leader may not be a Wolfpack officer.


IX. Warleader

  1.  The position of Warleader is chosen for each inter-realm event from the members of Wolfpack as a whole if the position is declined by the Warlord (President) and theLieutenant (Vice-President), in that order.

            a. If either accepts the position, they can be removed by a ¾ vote of no confidence. 

  2.  Qualifications:  A nominee for the position of Warleader must be:

            a. A full voting member of Wolfpack

            b. Experienced in realm battles held at no less than 2 inter-realm events. (Including Spring War, Beltaine, Octoberfest, Chaos Wars, etc.)

  3.  Nomination and Voting

            a. Nomination

                        1.) All knights and squires of the realm are automatically nominated for the position if they fit the qualifications and do not decline the nomination.

                        2.) At the meeting where a Warleader is decided, all candidates must be nominated and seconded.

            b. Voting

                        1.)  The voting process for the Warleader is two-tiered, the first to determine fitness and the second to determine acceptability to the realm as a whole.

                        2.)  The first vote will be among all candidates.  They will be ranked in descending order from the candidate who received the most votes downwards.

                        3.)  Beginning with the candidate who received the most votes, the realm will vote on their fitness for leadership.  A ¾ vote is required for the candidate to be elected as Warleader.

                        4.)  If the first candidate does not receive a ¾ approval vote, the rest of the candidates are voted upon. (Battle: Section IX: Warleader: 3.b.2)  Each must receive a ¾ vote of confidence to be approved.

                        5.)  If none of the candidates receive this ¾ approval vote, the position reverts to the Warlord or the Lieutenant if the warlord declines the post a second time.

  4.  Powers and Duties

            a. In a battle at the event for which they were elected when the Wolfpack is working together as a realm (such as realm battles and battles where sides are divided up by realm), the Warleader is empowered to:

                        1.  Determine tactics and strategies.

                        2.  Give command to unit commanders/representatives and unaffiliated Wolfpack members.

                        3.  Remove any Wolfpack warrior from said battles for reasons of insubordination or misconduct on the battlefield.

                        4.  During events longer in duration than three days name a second-in-command who can act as the Warleader when the Warleader him/herself is unavailable, or if the Warleader is injured or incapacitated.

            b. The Warleader is responsible for any and all misconduct performed by their second. 

            c. Outside of battles where the Wolfpack as a whole is acting as a realm (such as unit battles, battles where teams are chosen in any way other than by realm, etc.), the Warleader acts only in an advisory capacity and has no true power or authority.

            d. The Warleader’s duties are entrusted in their powers; they should exercise these powers for the benefit of the realm and the glory of Wolfpack.

  5.  Removal from Office

            a. The Warleader is automatically removed from office at the conclusion of the event wherein they were active.

            b. If the Warleader is injured or otherwise unavailable at shorter events, the position reverts to the officers of Wolfpack.

            c. If the Warleader abuses their powers or displays gross incompetence, the Warlord of Wolfpack has the authority to summarily remove them from their post.

Note:  If the Warleader is dismissed by the Warlord, the appointed second may also be removed at that time if the Warlord sees fit to do so.

            d. In the event that the Warleader/second is removed from their post, the position reverts to the officers of Wolfpack.

                        1.  If either officer has already been voted down in a vote of no confidence, that officer may not assume the post of Warleader.

                        2.  At longer events, a new Warleader should be chosen at the earliest convenient time in a simple nominate-and-vote process.  The nominee with the most votes assumes the post.





I.  Officers

  1.  The structure of Wolfpack is democratic.  All rules are made by majority consensus.  Power is vested in the Officers (and to a lesser extent Marshals), however, to enforce the safety rules and club policies.

  2.  There are three officer positions.  They are the Warlord (President), Lieutenant (Vice-President), and Scribe (Secretary/Treasurer).

  3.  The term of office for all three positions is one semester.  There are no term limits.

  4.  The requirements for any and all Officer positions are the following:

            a. Membership for two consecutive semesters/32 weeks with 50%+ attendance.

            b. Demonstrating firm knowledge of all the safety rules and club policies.


5.  All three officers have the following responsibilities:

            a. Explaining the safety rules and club policies to new members.

            b. Arbitrating disputes between members and disciplining rule breakers.  The

                Warlord has the final say on the matter.

            c. Determining if a new weapon passes safety standards.

            d. Training any member to use any weapon if they ask for instruction.

            e. Building/repairing weapons for the club and its members.

            f. To act as a Marshal if needed.

            g. Must have physical availability during the week.

            h. Must maintain an attendance level at or above 50% at official meetings, barring catastrophe.

  6.  The additional responsibilities of the WARLORD are:

            a. To arrange the group’s meetings, contact members, and secure a place to fight

            b. To know and enforce the safety rules and Club policies, including issuing warnings, assigning punishments, and telling repeat offenders to leave the group.

            c. To advertise and recruit new members at the beginning of every semester.

            d. To keep in touch with other combat groups, arrange inter-city tournaments, and  find out information about national events.

            e. To organize the group’s transportation for inter-city tournaments.

            f. To organize and run policy meetings.

            g. To organize and run elections at the end of every semester. 

            h. To make announcements and conduct ceremonies.

  7.  The additional responsibilities of the LIEUTENANT are:

            a. To organize (with the help of the Warlord/Scribe) a weapon building day every semester.

            b. Building or arranging the construction of a weapon for a member who needs one.

            c. To take over the office of the Warlord and all their responsibilities in the event that it suddenly becomes vacant.

            d. To maintain the Wolfpack First Aid Kit.

NOTE:  Only an elected Wolfpack Officer, Marshall, or certified/club recognized medic may gain access to the contents of the Med Kit.

  8.  The additional responsibilities of the SCRIBE are:

            a. To record any new rules or changes to the constitution.

            b. To operate as the liaison between Wolfpack and the ISU administration.

                        -checking the ISU Medieval Combat Club mailbox in the Office of Student Life (OSL).

                        -securing a University Advisor.

                        -annual re-registration of the Club’s Constitution.

                        -notifying OSL of any changes in officers.

            c. To collect and retain the member’s signed and/or notarized waivers.

            d. To take attendance at every official meeting where votes are to take place.

            e. To keep and maintain a list of active members.

            f. To collect each members dues and any other fees.

            g. To petition the University for discretionary funds for student organizations.

            h. To organize any fund raisers.

            i. To record the Club’s income and expenditures. 

            j. To maintain (or find someone to maintain) the Combat Club web page.

  9.  Delegating Responsibilities

            a. Any Officer may delegate part of their responsibilities to another club member (particularly Marshals, Knights, and Unit Captains).

            b. If so, the delegating officer must ensure that the member complete the job he/she has been tasked with.

            c. An officer may only delegate responsibility with the approval of both other officers.


II. Officer Elections

  1.  Officer elections will be held at the end of every semester to allow new officers time to plan their actions for the following semester.

  2.  The Warlord organizes and directs the elections.

  3.  Any and all members get one vote.

NOTE:  Members must be present at election in order to vote.  Mailed/Phone-in votes may be accepted at the Warlord’s discretion. 

  4.  All Officer elections must be announced and advertised at least two weeks before official election may take place.

  5.  Candidates must volunteer/be nominated as well as seconded.

  6.  Elections shall be done by secret ballot.

  7. Winners are determined by a simple majority (51+ %) of members present.


III. Vacancies of Office

  1.  If the Warlord position becomes vacant, it is filled by the Lieutenant.

  2.  If the Lieutenant position becomes vacant, it is filled by the Scribe.

  3.  If the Scribe position becomes vacant, it is filled by the Lieutenant. 

  4.  Should a position become vacant or the remaining officers deem it necessary, an emergency election will be held to fill any vacancies.


IV. Impeachment

  1.  If an Officer has been neglecting their responsibilities to the club, they may be removed form office by a ¾ vote of Wolfpack members.

  2.  An impeachment must be announced at least one week before the actual vote.

  3.  Any and all members get one vote but must be present at impeachment to cast ballot.

  4.  In the event of an impeachment, an emergency election will be held to elect a new officer using the regular election procedure.

  5.  Another officer will fill the position of the impeached officer until elections can be held.  See the guidelines for vacancies of office above.



V. University Advisors

  1.  It shall be the responsibility of the Scribe to secure a University Advisor whenever necessary.


VI. National Organization

  1.  The Wolfpack will attempt to conform to all the national rules of the Belegarth Medieval Combat Society, but reserves the right to alter some for our own particular needs.

  2.  At Belegarth events, Wolfpack will follow the rules of the hosting realm.


VII. National War Council Representatives

  1.  Officers

            a. New officers are required to create and maintain national Belegarth bulletin board accounts.  As part of the transition, the new officers will notify the Belegarth president of the change in War Council representatives.  The president will notify the board administrator and secretary to add/remove the relevant individuals to the Realm Leaders War Council forum. 

            b. The two War Council representatives shall be chosen from the current officers by the current officers. 

            c. War Council representatives are required to review the Belegarth Realm Leaders War Council forum at least once per week and must remain informed on any issues.

  2.  Notification of Realm

            a. Upon notification of an online vote, the Scribe and other officers will attempt to notify all dues-paid members of Wolfpack regarding the vote.

            b. The officers will also create a voting poll thread on the Wolfpack board.  The deadline for creating this thread is no later than one week after the vote has been started on the national forum.

            c. Notification may occur via announcement at practice, private messaging, or utilizing the contact list as needed.

            d. The poll thread will include, at a minimum, the issue, any relevant discussion thread(s), and the deadline which will be 20 days after the poll is created.

                        1.  The officers will accept votes other than online, i.e., verbal, paper, text message, etc., and will include them in the final tally.  The officers will use the list of paid members to track who has voted and to avoid double voting.

                        2.  Upon reaching the deadline, the Scribe or other officer will lock the thread and will post the results of the realm vote on the national voting thread.

                        3.  Decisions will be based on a simple majority

  3.  Failure to serve as War Council Representative

            a. Failure to follow this process may result in an officer’s removal from his/her position as War Council representative.  (Government: Section IV: Impeachment: 1-5)

            b. Should an officer be removed as War Council Representative, a new War Council representative will be designated by the other realm officers from dues-paid members of Wolfpack

Ratified on 8/25/12